Finance and HR Coordinator
Full Time • Chicago
Benefits:
- 401(k)
- Competitive salary
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Overview
German International School Chicago (GISC) is seeking a highly organized and detail-oriented professional to join the team as a Finance & HR Coordinator. In this dual role, you will be responsible for managing GISC's financial records and supporting key HR functions. This position requires excellent multitasking skills, a strong commitment to confidentiality, and the ability to balance administrative and financial tasks effectively.
German International School Chicago (GISC) is seeking a highly organized and detail-oriented professional to join the team as a Finance & HR Coordinator. In this dual role, you will be responsible for managing GISC's financial records and supporting key HR functions. This position requires excellent multitasking skills, a strong commitment to confidentiality, and the ability to balance administrative and financial tasks effectively.
Essential Job Functions Finance Coordinator
- Responsible for recording day-to-day financial transactions and maintaining digital records of all financial transactions, in compliance with school policies as well as local, state and federal requirements.
- Prepare and email student invoices (and credit memos, if necessary) according to the appropriate payment plan as outlined in the enrollment contracts.
- Maintain an accurate student billing list (enrollment, withdrawals, midyear additions etc) and assist with revenue projections.
- Process and track all incoming payments and bank deposits.
- Monitor cash flow, accounts, AR (accounts receivable) and communicate with delinquent account holders.
- Manage relationships with vendors and service providers, ensuring that all items are invoiced and paid on time (accounts payable).
- Prepare month-end closing processes and reconciliations, and monthly financial reports for Board Meetings.
- Assist in school-wide budgetary planning and regular monitoring of departmental budgets and forecasts.
- Work closely with GISC’s Financial Assistance Committee and oversee disbursement of financial aid.
- Participate in annual audits.
- Perform duties as assigned by Head of Admin (HoA) or Head of School (HoS).
Essential Job Functions HR Coordinator
- Assist with recruitment, onboarding, and employee orientation.
- Maintain employee records, payroll data, and employment records.
- Ensure adherence to labor laws and school policies.
- Support payroll processing and benefits administration.
- Address employee inquiries and resolve HR-related issues.
- Perform duties as assigned by HoA or HoS.
Specific Qualifications/Skills
- Bachelor’s degree or equivalent level of degree or experience
- Excellent verbal and written communication skills in English and German (bilingual German-English preferred)
- Ability to handle sensitive information with professionalism and confidentiality
- Strong attention to detail
- Excellent organizational and time management skills as well as ability to prioritize and multitask
- Ability to work both independently and as part of a team
- Dependability, reliability and willingness to pitch in to get things done
- Proficiency in MS Office programs
- Experience with accounting software systems preferred
Work Authorization: Candidate must be authorized to work in the US
Compensation: $55,000.00 - $65,000.00 per year
About Us
Our Mission
The German International School Chicago (GISC) is an IB World School that prepares students to become well-rounded, creative, and responsible global citizens. We provide students with a rigorous German-English bilingual education in a supportive and individualized learning environment. GISC graduates will be prepared academically and socially to succeed in an increasingly global world.
Core Values
At German International School Chicago, our motto is "give your child the world," and we believe our unique education will provide your child with the tools to thrive in any environment around the world. Our focus as a school is represented by four distinct values, each one contributing to the success of our students throughout their lives.
Bilingual Advantage
Students at GISC are both linguistically fluent and culturally fluent. As a bilingual, international school we encourage our young learners to engage meaningfully with a wide variety of cultures across Europe and throughout the world.
International Education
GISC's unique education is rooted in our International Baccalaureate curriculum. We foster a strong sense of agency in our students and provide them with a deep understanding of the world around them. Our students have the skills to engage successfully with a wide variety of academic and social environments in German-speaking countries and beyond.
Global Opportunity
At GISC, we believe that global citizenship extends beyond knowledge of other lands and peoples. Our faculty helps our student body to use their cultural competence as the foundation for increased compassion. GISC students will leave our school with the skills to succeed and thrive anywhere in the world.
School Community
Both schoolwide and in each grade level, GISC fosters a strong sense of community. We believe that a supportive, nurturing community is the key to a learning environment in which each student knows they belong and matter.
Working at German International School Chicago
Are you interested in working at a one-of-a-kind, dynamic bilingual IB World School in Chicago's beautiful Ravenswood neighborhood? Our staff is every bit as international as our student body, and we pride ourselves on fostering an environment of support and community. Every employee at GISC is given the chance to grow through professional development opportunities and peer training. If you are a dedicated, enthusiastic, and talented teacher, we invite you to apply to any of the postings listed below today!
(if you already have a resume on Indeed)
Or apply here.
